Information Asset Register
information systems held by the Council
These are the information and records systems which the Council holds. Many of these contain personal information about the people involved. The law does not permit personal information about someone to be disclosed to anyone else- not even a member of their family. Only the individual concerned may request access to it.
Department- information system
- All Departments- contact details for people in other organisations
- All Departments- staff names, holiday records & correspondence involving them
- Review & Performance- members of the Peoples Panel and survey responses
- Review & Performance- policies, strategies & plans
- Review & Performance- audit reports
- Customer Services & Systems- compliments suggestions & complaints received
- Customer Services & Systems- freedom of information & data protection requests
- Customer Services & Systems- staff in the council's telephone directory
- Customer Services & Systems- clocking in and out times for all staff
- Customer Services & Systems- email and diaries of all staff
- Customer Services & Systems- service requests by staff to the IT Helpdesk
- Human Resources- staff payroll personnel sickness training & disciplinary records
- Human Resources- incidents of violence abuse or threats against staff
- Financial Services- insurance claims & persons involved
- Financial Services- properties subject to Council Tax, payments & correspondence
- Financial Services- properties subject to National Non-Domestic Rates
- Financial services- applications for Housing Benefits, circumstances, family, financial details, payments & correspondence
- Financial Services- financial accounts of the Council
- Financial Services- invoices received by the Council from suppliers and payments
- Financial services- invoices raised by the Council for debtors and payments
- Financial services- grants to other organisations
- Democratic & Legal Services- candidates & staff involved in elections, councillors
- Democratic & Legal Services- register of persons entitled to vote at elections
- Democratic & Legal Services- committee meetings agendas reports minutes
- Democratic & Legal Services- Deeds & legal agreements held by the council
- Environmental Protection- taxi & private hire car licenses drivers and proprietors
- Environmental Protection- pollution incidents (premises)
- Environmental Protection- details of various public licenses e.g street collections
- Environmental Protection- details of contaminated land (data under license)
- Public Health & Community- practitioners & owners of skin piercing establishments,
- Public Health & Community- operators of registered commercial food premises
- Public Health & Community- liquor licenses premises & persons involved
- Public Health & Community- noise & nuisance complaints & persons involved
- Public Health & Community- incidents of communicable disease
- Public Health & Community- food and health and safety inspections
- Public Health & Community- service requests relating to food & safety matters
- Public Health & Community- reported accidents in the workplace
- Housing Strategy- caravan site licenses
- Housing Strategy- improvement grants
- Housing Strategy- complaints and notices against private houses
- Housing- council house tenants & rent payments
- Housing- council tenant case files
- Housing- Council House repairs
- Housing- details of persons using the alarm service (Lifeline)
- Housing- Housing Register
- Housing- details of homeless persons
- Housing- special needs & persons involved
- Planning & Environmental policy- Local plan & representations.
- Planning- building regulations applications & persons involved
- Planning- planning development applications & persons involved
- Planning- planning complaints enforcements & persons involved
- Planning- Ordnance Survey maps (under license) and planning information overlays
- Planning- Land Charge Searches & persons involved
- Waste & Direct services- domestic refuse, trade waste & medical waste collections, service requests & persons involved
- Waste & Direct services- car-parking infringements & persons involved
- Waste & Direct services- abandoned vehicle incidents & persons involved
- Waste & Direct Services- cesspool emptyings, customers and payments
- Corporate Assets- street names & numbers, local land & property gazetteer (LLPG) & national references
- Corporate Assets- land & property holdings of the Council & agreements
- Corporate Assets- tenders, contracts awarded and contractors
